Purchasing Software Module - Seradex ERP

The ERP Purchasing Software Module provides complete purchasing control to generate and track purchase orders from PO issue to receipts. The Purchasing module provides controls for the complete procurement process, from vendor quoting through receiving, inspection, cost accrual and vendor payment.

Vendor quotes are collected against items with multiple vendor price comparisons used by the system to recommend vendor selection for each purchase order. Requisitions can be generated automatically from M.R.P. or can be entered by users. Once approved, requisitions can be automatically converted to Purchase Orders. An item may be received directly to a line stocking location, to a specific job, or simply to its primary stocking location.

Your Business Challenges

Eliminate the manual purchasing process
Reduce inventory
Eliminate stockouts
Reduce material and inventory costs
Reduce inventory to minimum required without interrupting production
Automate reordering of stock inventory
Time phase material receipts to achieve just-in-time production
Automate clerical functions of purchasing, receiving and accounts payable
Integrate to accounts payable and inventory control
Monitor vendor performance for meeting delivery dates and quality
Minimize the cost per transaction of issuing a purchase order and receiving the products
Produce Material Requisitions and Purchase Orders with a minimum of data entry

Our Solution

Due dates by line item
On line Material Requisitions
Maintains a purchase history file by product and by vendor
Ability to handle blanket orders
Allocate inventory to specific job and job cost category
Capable of autofaxing PO's
Systematic comparison of an invoice to goods received
Ability to accept multiple receipts against: an open purchase order
Ability to cancel an open purchase order
Specific reason codes for items returned to vendor to include; over shipment, quantity rejected etc.
G/L account specified by line item
Order parametric components generated from the Product Configurator Module for sizes, colors and options

Management Reports

Vendor Requirements Report - 12 week rolling forecast, with option to show first two weeks in daily buckets for selected vendors
Vendor performance evaluation on price, delivery and quality
Item price, quantity and vendor history
Outstanding purchase order report
Outstanding purchase dollar report summarized by product and total dollars for cash flow analysis
Receiving report

The Seradex ERP purchasing system is a transaction based system which captures all purchasing transactions once a purchase order has been created and issued. In addition, the purchasing system is tightly integrated with all Seradex modules including receiving, manufacturing, and the accounts payable system to track cost, receipts, and vendor performance.

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